Rules and Regulations
MegaCon is dedicated to providing a harassment-free convention experience for everyone, regardless of gender, gender identity and expression, body size, race, religion, sexual orientation, disability, physical appearance, political background, or fandom.
We do not tolerate harassment of attendees in any form. This includes, but is not limited to: physical assault, verbal harassment, sexual harassment, stalking, unwanted physical contact, or unwanted advances.
In addition, engaging in any photography where the subject feels they are being stalked, exploited, degraded, or disrespected is also strictly prohibited. While it is reasonable that photographers will be photographing costumers and other parts of the convention, should this photography become harassing or sexual in nature, the photographer may be subject to removal from the convention floor without refund.
As reminder, applicable laws related to Sexual Harassment, Criminal Harassment and Sexual Assault, as well as standards of normally acceptable behaviour apply inside all MegaCon events just as they do anywhere else. Therefore, actions which break these laws will be referred to the police and may result in a criminal charge.
Incidents with blatantly sexual speech, acts, simulated acts and/or inappropriate touching or any other actions undertaken by any Attendee which in the sole determination of MegaCon, it’s staff and it’s volunteers detract from the overall experience of other attendees at the event may also result in your removal from the event without refund.
If you experience an act of harassment, notice that someone else is being harassed, or have any other concerns related to attendees experience at any MegaCon event please:
- Immediately notify the nearest available MegaCon staff member or volunteer of the situation; or
- If you cannot find a staff, crew, or volunteer member to assist you, please go directly to the Advanced Ticket pick up windows.
MegaCon reserves the right to reject any costume at any time and for any reason. For the avoidance of doubt, the absence of clothing or a costume is not itself a costume and nudity is not allowed at any MegaCon events. All costumed attendees are required to have opaque fabric of some type covering the appropriate areas of the body; opaque bodysuits that simulate nudity are not allowed. Anyone wearing a costume that is too revealing in the sole judgment of MegaCon will be asked to leave the event.
Yaoi Paddles Policy
“Yaoi Paddles” and similar items that exist for the same reason may not be carried in event space. If one is purchased in the Exhibitor Hall, it must be wrapped and immediately taken off site. Using a Yaoi Paddle at MegaCon events will be result immediate ejection from the facility without refund.
PROPS & WEAPONS Policy
MegaCon is vitally interested in the ongoing health and safety of our employees, as well as that of our clients, visitors and guests. MegaCon has adopted this policy to ensure that we minimize the threat of injuries associated with weapons or props on our premises. As such, possession of a weapon is prohibited while on company premises and anywhere else that company business, is conducted. Due to the nature of our business a series of guidelines for safe weapon and prop rules have been established.
- All MegaCon attendees, exhibitors and staff must comply with all Federal, Provincial and local laws and regulations regarding weapons, imitation weapons and props, as well as their usage.
- Attendees are reminded that while travelling to and from the event, to make sure due care is taken on your behalf to ensure any weapons or props, which could cause public alarm, are stored in bag or in a storage container.
- MegaCon attendees are, under no circumstances, allowed to possess or bring to the convention grounds any actual weapons. Unlawful possession of weapons is an offence and will result in denied admission into the convention or prosecution.
- All weapons and props must be in plain sight at all times and are subject to mandatory inspections performed by MegaCon staff or security staff. As a general rule,no metal prop weapons are allowed. Additional rules are outlined below.
- Any weapon, prop, or item not covered in this policy must be inspected by security staff at the Prop Check Desk; these items will be dealt with on a case by case basis.
1. Prop Check Desk
Attendees who come to any MegaCon event with a prop may be stopped by show security and sent to the Prop Check Desk. At the Prop Check Desk, security will inspect that your prop complies with the below MegaCon rules and regulations regarding props.
If approved, security will issue a sticker to be placed in a visible area of the prop. If show security does NOT see this sticker on your prop while on the show grounds, you will be asked to leave the convention center and store your prop or go to the Prop Check Desk.
If not approved, attendees have the option of storing their prop in their car, home, hotel room or check it at the desk. You may return at the end of your visit to pick up your prop. Props and weapons left at the Prop Check Desk past show close on Sunday will be disposed of.
For full rules and regulations regarding props, please see below.
2. Guns and projectile weapons
Live firearms including modern, hunting or historic, either functioning or de-commissioned, are not permitted at any MegaCon event. Replica firearms made from metal, solid resin/plastic/rubber are not to be brought onto convention grounds. All other firearms/projectile weapons are required to have orange safety tips at all times on convention grounds, however they can be removable for photography or competition purposes as long as they are re-attached when moving around the convention.
No props or weapons capable of firing any projectile or powder charge of any kind. This is for the safety of both yourself and the people around you. Nerf guns and other foam dart guns ARE allowed, but they must not have any foam darts loaded at any time.
Bows and slingshots are allowed, however, they must be de-strung. There must be no capacity to fire any object from the bow or slingshot. Arrows and other items used in bows or slingshots are prohibited.
MegaCon does not allow ANY laser pointers to be used on the convention grounds. If you have a laser pointer in your prop or weapon, make sure it cannot function by either removing the batteries, or simply not bringing it.
If firearm or projectile props or weapons are deemed unacceptable by MegaCon staff and/or security, attendees will be asked to check it with security while they are on the convention grounds. Refusal to do so will result in being banned from the event without refund and local authorities being contacted.
3. Swords, blades, knives and other melee weapons
Metal swords, metal knives and other active martial arts weapons are not allowed to be brought onto any of the convention grounds. Failure to comply will result in being banned from the event without refund and local authorities will be contacted.
If you buy a metal sword, knife or martial arts weapons at the convention, this is covered below in Section 5.
Costume swords must be tied to your costume in such a way that they can’t be drawn.
Blunt weapons such as baseball bats and hockey sticks are prohibited.
4. Prop weight and shape restrictions
No items can have sharp points, sharp edges, excessive weight or any other features that could be deemed dangerous to others (E.g. we do not allow metal replica samurai swords, “BB guns/air guns” even if they are not loaded). If the items are not approved during security inspection, they are forbidden on convention grounds. Non-approved items must be securely stored in security Prop Check Desk the attendee’s hotel room, vehicle or home. Failure to comply will result in being escorted off the event premises and banned from the event without refund.
Props with an excessive weight are subject to approval by security at the convention entrances or Prop Check Desks. There is no set weight limit, however, if it is deemed to be too heavy or unsafe, it will be requested that the item is checked at the weapons check desk for the duration of the event.
Please consider how heavy your props are because you’re going to either be carrying them all day, or be forced to check them in at the Prop Check Desk if they are deemed too heavy to be at the event. The prop check desk is NOT a cloak room; it is storage for items which MegaCon deems unsuitable to be on the convention floor.
5. Items purchased while at MegaCon
Attendees who purchase imitation or replica weapon such as metal movie swords or knives from the Vendors/Exhibitors Hall must not remove items from their original packaging until they have been secured in their hotel room or vehicle.
To use the purchased item as a prop or costume piece, items must be presented to security staff in their original packaging. If MegaCon prop check team approves the item, it may be used in accordance with our props and weapons policy guidelines and of course your best sense of judgment. Again, if the items are not approved, then they are forbidden on convention grounds out of their original packaging. Non-approved items must then be securely stored in the attendee’s hotel room, vehicle or left at the Prop Check Desk until they are leaving the event. Failure to comply will result in being escorted off premises and banned from the event without refund.
6. Important Legal Stuff
MegaCon will not be held legally responsible or liable for any misconduct, damages, injuries or death resulting from the actions of any MegaCon attendee. Any inappropriate behavior or misconduct by any attendee will be not be tolerated by MegaCon or local authorities. Please use your best judgment and discretion by refraining from swinging weapons around, or using them in intimidating or threatening manner.
If you have any more questions or inquiries, please do not hesitate to contact us.
Photographic and Media Consent
By attending and/or exhibiting at the annual MegaCon event, I hereby consent to the collection and use of my personal images by photography and/or video recording. I acknowledge these may be used for promotional purposes by MegaCon for current and future events.